Last updated: June 9, 2026

The company Brainiak Technologies SRL attaches particular importance to the protection of the personal data of its clients and users. This policy details how we collect, use, and protect your data within the framework of operating the website brainiak-tech.com and providing our artificial intelligence solution development services.

1. GENERAL PROVISIONS

1.1 Data Controller

The data controller is Brainiak Technologies SRL, a limited liability company incorporated under Belgian law, having its registered office at Herststraat 39A, 1761 Roosdaal, Belgium, and registered with the Crossroads Bank for Enterprises (BCE/KBO) under number 1034.168.369.

  • Legal Representative: Rob Visser

  • Contact: contact@brainiak-tech.com

1.2 Legal Framework

Data processing carried out by Brainiak Technologies SRL complies with Regulation (EU) 2016/679 (GDPR) and the Belgian Data Protection Act of July 30, 2018, regarding the protection of natural persons with regard to the processing of personal data.

2. DATA PROCESSING AND PURPOSES

We collect data for specific purposes, strictly limited to the needs of our B2B business activities.

2.1 Commercial Prospecting and Showcase Website

  • Data collected: First name, last name, professional email addresses, and professional roles/titles of prospects via our online forms.

  • Legal basis: Legitimate interest of the company (Art. 6.1.f GDPR).

2.2 Contract Management and AI Services

  • Data collected: Software development tracking, solution deployment data, and technical support interactions handled via the Odoo.com platform.

  • Legal basis: Performance of a contract (Art. 6.1.b GDPR).

2.3 Invoicing Management

  • Data collected: Identity, professional contact, and payment/billing data.

  • Legal basis: Legal and contractual obligations.

3. RECIPIENTS AND SUB-PROCESSORS

Your data is never sold to third parties. It is exclusively shared with our technical service providers necessary for the performance of our services:

  • Odoo S.A.: For ERP/CRM management and project tracking.

  • Stripe: For securing credit card transactions and SEPA direct debits (no raw banking data is stored by Brainiak Technologies).

  • Hostinger: For hosting the showcase website and the database.

  • Google Ireland Limited: For the Google Analytics audience measurement service and the ReCaptcha form protection service.

4. DATA HOSTING AND TRANSFERS

4.1 Hosting Location

The website brainiak-tech.com and its databases are hosted by Hostinger on servers physically located in Paris (France).

4.2 Transfers Outside the European Union

The use of certain tools (Stripe, Google ReCaptcha) may involve data transfers to the United States. These transfers are strictly governed by the European Commission’s Standard Contractual Clauses (SCCs) and the EU-U.S. Data Privacy Framework, ensuring a level of protection equivalent to the GDPR.

5. DATA RETENTION PERIODS

We retain your data only for as long as necessary to fulfill the purposes for which it was collected, in accordance with Belgian law:

  • Prospects: 3 years from the date of the last contact initiated by the prospect.

  • Clients: For the entire duration of the contractual relationship, extended by 10 years in accordance with the statutory limitation period for contractual liability under Belgian civil law.

  • Accounting Documents: 7 years from the first of January following the financial year, in accordance with Article III.86 of the Belgian Code of Economic Law.

6. YOUR RIGHTS AND SECURITY

6.1 Your Rights

You have the right to access, rectify, erase (right to be forgotten), restrict processing, ensure data portability, and object to the processing of your data.

All requests to exercise these rights must be sent directly to our general contact address: contact@brainiak-tech.com.

You also have the right to lodge a complaint with the Belgian Data Protection Authority (APD-GBA):

Autorité de protection des données Rue de la Presse 35, 1000 Bruxelles www.autoriteprotectiondonnees.be

6.2 Security

Brainiak Technologies SRL implements technical (SSL/TLS encryption, secure Odoo access control) and organizational measures to protect your data against unauthorized access, loss, or alteration, which is particularly critical for data related to regulated professions.

7. COOKIES AND TRACKERS

7.1 Usage

The website uses technical cookies (strictly necessary), audience measurement cookies (Google Analytics), and security cookies (ReCaptcha).

7.2 Consent

The placement of non-essential cookies requires your prior consent via our dedicated cookie banner. You can modify your preferences or withdraw your consent at any time.

7.3 Duration

Your cookie choices are stored for a period of 6 months. Audience cookies have a maximum lifespan of 13 months.